This is a varied and interesting role within a growing PR agency. We are searching for someone with experience in office administration who is now looking for a position that offers more to get your teeth into. This is an evolving role, which offers the prospects for advancement as the agency continues to grow.

You will need to be someone that can not only help with day-to-day activities, but also assist our team of PR professionals with certain, important, aspects of client work.

As such you will be able to turn your hand to a variety of tasks from general office duties, to sending press releases, tracking press coverage, writing coverage reports and creating eye-catching presentations. This entails a good level of proficiency working in PowerPoint and using Excel to an intermediary level.

You will be calm and unflappable under pressure. A great communicator – you will have everything under control, but it’s just as important that everyone around you has full confidence and can relax knowing their request is in good hands.

Highly organised, juggling multiple tasks and timelines simultaneously. Able to switch quickly between tasks as required and prioritise according to the needs of the business.

A real eye for detail is critical, even when the pressure is on. Whether that be spotting a typo or an inconsistency in the way two reports are presented.

A day in the life of an office manager:

•  Business administration and office management
• Diary management for CEO. Booking meetings for internal team with CEO
• PA duties for CEO including booking hotels, mobile phone and laptop issue management
• HR administration (with external support) – New starter induction, equipment, contracts, keeping policies up to date etc. Logging holiday and sick leave
• HR Toggl system analysis – weekly/monthly
• Basic IT/office equipment (with external IT support)
• First point of contact for incoming phone calls
• Ordering office supplies
• Renewing insurances and contracts
• Updating calendar wipeboards monthly
• Organise team strategy days and social events
• Keeping databases up to date
• Liaise with the PR team to:
  1. Track press coverage and keep spreadsheets up to date
  2. Collate and produce monthly coverage reports
  3. Collate and produce annual reports
  4. Assist in sending press releases for publication

 Ideal candidate, personal profile:

• This person will be the office bedrock – the hub – the ‘go to’ who makes it possible for everyone else to concentrate on doing their own job as efficiently as possible
• Calm under pressure – unflappable, able to prioritise and juggle multiple tasks
• A great communicator – they will have everything under control, but it’s just as important that everyone around them has full confidence and can relax knowing their request is in good hands
• Highly organised, juggling multiple tasks and timelines simultaneously. Able to switch quickly between tasks as required and prioritise according to the needs of the business
• A real eye for detail is critical, even when the pressure is on. Whether that be spotting a typo or an inconsistency in the way two reports are presented
• An outgoing, positive disposition. As the first point of contact for clients, suppliers and the media, and the ‘go to’ person for our team having a ‘can do’ attitude and energy is a must

Skills required for an office manager:

• Being highly organised and adaptable is essential in this role, this is a busy agency and we have to be able to react quickly to changing needs within the team
• Attention to detail is vital as is the ability to work to deadlines
• Must be proficient in Microsoft Office applications. Specifically;
  1. Excel – understanding formulas and formats etc.
  2. PowerPoint
  3. Word – mail merges etc.
  4. Microsoft Planner
• Be personable, confident and approachable and have a good telephone manner.

Why work for bClear?

• Established 2005 – we’re a trusted and stable business.
• Our unrivalled reputation, and relationships with the media in our sectors – account managers can build on existing goodwill and brand recognition.
• Our results are outstanding: total amount of coverage for last calendar month – 1,086
• The opportunity to learn from one of the most experienced and respected PR professionals in the business, our CEO Debbie Staveley.
• Great time to join the team as we expand our digital service areas and into new sectors
• Beautiful offices – free onsite parking, channel views, meetings in the garden and the Ship Inn a few minutes’ walk away!
• Charity and community work has always been close to our hearts. Over the past 19 years, we have provided support to over 40 charities and in 2021 we launched the bClear Charity Fund.

Next steps

If you are an ambitious, bright and enthusiastic office manager who wants to make a career and grow your skills in a successful agency…

Please send your CV and a short covering note describing your current circumstances, and why you are interested to hello@bclear.co.uk, we’d love to hear from you!